The best AI meeting note-takers in 2026: three picks for three kinds of team
We compared free plans, paid prices, languages and single sign-on (SSO) on each vendor’s pricing page. Otter.ai is the best all-rounder, Fathom has the most generous free plan, and Fireflies covers the most languages.
On this page
Quick answer
- Best overall: Otter.ai
- Best free: Fathom
- Best for multilingual teams: Fireflies.ai
How we picked
We read each vendor’s pricing page on November 5, 2026 and compared the same five things. We don’t score tools; each pick is the best fit for one situation.
- Free plan limits: minutes, meeting length and storage on the free tier.
- Entry price: the lowest per-user price with annual billing.
- Platform coverage: whether the tool works with Zoom, Microsoft Teams and Google Meet.
- Security: on which plan single sign-on (SSO) becomes available.
- Languages: how many transcription languages the vendor lists.
Best overall
Otter.ai
Otter joins Zoom, Microsoft Teams and Google Meet, transcribes live, and has the lowest paid entry price of the three at $8.33 per user per month, billed annually.
Key features
- Live transcription with speaker identification
- Automated summaries with action items and outlines
- Joins Zoom, Microsoft Teams and Google Meet to write and share notes
- Salesforce, HubSpot and Zapier integrations from the Pro plan (CRM sync has user limits)
Pros
- Lowest paid entry price of the three
- Live transcription and captions during meetings
- Free plan includes 300 transcription minutes a month
Cons
- Free plan caps each conversation at 30 minutes
- Transcription in six languages
- SSO and SCIM need Enterprise, with a 100-user minimum
| Plan | Price (annual billing) | Includes |
|---|---|---|
| Basic | Free | 300 min/month, 30 min per conversation |
| Pro | $8.33/user/mo | 1,200 min/month, up to 90 min per meeting |
| Business | $19.99/user/mo | Unlimited meetings, up to 4 hours each |
| Enterprise | Contact sales | SSO, SCIM, custom CRM integrations |
Best free
Fathom
Fathom’s free plan includes unlimited recordings and transcriptions with instant AI summaries — the most generous free tier of the three.
Key features
- Unlimited recordings and transcriptions on the free plan
- Instant AI call summaries
- Bot capture, or bot-free capture (beta on Mac)
- Clips, playlists and search across calls
Pros
- Unlimited recording and transcription for free
- Team plan adds a shared workspace with folders, comments and playlists
- Business plan updates CRM fields after meetings
Cons
- Team and Business plans need at least two users
- AI-generated action items start on Premium
- Bot-free capture is still in beta
| Plan | Price (annual billing) | Includes |
|---|---|---|
| Free | $0 | Unlimited recordings and transcriptions, instant summaries |
| Premium | $16/user/mo | Advanced summaries, AI action items |
| Team | $15/user/mo, 2-user min | Shared workspace, team security controls |
| Business | $25/user/mo, 2-user min | CRM field sync, Deal View |
Best for multilingual teams
Fireflies.ai
Fireflies lists transcription in more than 100 languages, including on its free plan.
Key features
- Transcription in 100+ languages
- Real-time notes and live transcription
- Records Zoom, Google Meet, Microsoft Teams and other platforms
- AskFred, an AI assistant that answers questions about your meetings
Pros
- 100+ transcription languages on every plan
- Can record through its Chrome extension without the bot
- Pro includes unlimited AI summaries and integrations
Cons
- Free plan has limited AI summaries and 400 minutes of storage per team
- Recordings are capped at 2 hours on Free and Pro
- SSO and SCIM only on Enterprise
| Plan | Price (annual billing) | Includes |
|---|---|---|
| Free | $0 | Limited AI summaries, 400 min storage per team |
| Pro | $10/seat/mo | Unlimited summaries, 8,000 min storage per seat |
| Business | $19/seat/mo | Unlimited storage, conversation intelligence |
| Enterprise | $39/seat/mo | SSO, SCIM, audit logs (API) |
Side by side
| Tool | Free plan | Lowest paid price (annual) | Languages listed | SSO |
|---|---|---|---|---|
| Otter.ai | 300 min/month, 30 min per conversation | $8.33/user/mo (Pro) | 6 | Enterprise, 100-user minimum |
| Fathom | Unlimited recordings and transcriptions | $15/user/mo (Team, 2-user min) | Not listed on pricing page | Enterprise |
| Fireflies.ai | Limited AI summaries, 400 min storage | $10/seat/mo (Pro) | 100+ | Enterprise |
Which one is right for you?
| If you… | Pick |
|---|---|
| want one tool for Zoom, Teams and Meet at the lowest paid price | Otter.ai |
| need meeting notes without paying | Fathom |
| want CRM fields updated after every call | Fathom (Business plan) |
| run meetings in many languages | Fireflies.ai |
Frequently asked questions
Are these prices monthly or annual?
They are per user per month with annual billing, as listed on each vendor’s pricing page on November 5, 2026. Monthly billing costs more.
Which plans include single sign-on?
All three list SSO and SCIM on their Enterprise plans. Otter requires a minimum 100-user license for SSO and SCIM.
Do they all join meetings as a bot?
All three can join as a notetaker. Fathom also offers bot-free capture (beta on Mac), and Fireflies can record through its Chrome extension without the bot.
